8(a) Sole Source Process
8(a) Regulations:
Federal law allows Agencies to award sole source contracts to the SBA on behalf of an eligible 8(a) firm of their choice. Contracts can be awarded up to $4.5 million.
8(a) Benefits & Advantages:
- Streamlined acquisitions process
- Supports mission readiness…alleviates 60-90 days acquisition time
- Qualified contractor of choice
- Obtainment of 8(a) small business goals
- Expedited negotiations
How to award a streamlined 8(a) Sole Source Contract:
-
-
- The Government Program Manager (PM) develops a Statement of Work and secures funding.
- Having chosen Trinity to perform the work, the PM submits a Procurement Request to his/her agency Contracting Officer (CO).
- The CO sends an Offer Letter (including agency contact person’s name, telephone, e-mail address and FAX) and a Statement of Work (SOW) via email to: dcofferletters@sba.gov requesting permission to conduct sole source negotiations with Trinity. (Trinity will have already alerted the Business Opportunity Specialist to expect the package in order to expedite the process.)
- The SBA confirms eligibility of Trinity and authorizes the negotiations – usually within 48 hours.
- The CO sends Trinity a Statement of Work and a Request for Proposal (RFP) or Request for Quotation (RFQ).
- Trinity submits a proposal to the Government Program Manager and CO for evaluation.
- The CO negotiates with Trinity.
- Simplified Acquisition efforts do not require a technical proposal; the CO sends RFP to Trinity requesting cost proposal; upon receipt, CO negotiates cost and terms with Trinity.
- If the estimate exceeds the Simplified Acquisition Threshold, the CO sends RFP to Trinity requesting technical and cost proposals; upon receipt, CO negotiates cost and terms with Trinity.
- Upon completion of negotiations, CO prepares a contract award document and sends to Trinity for signature.
- Upon receipt of the fully executed contract from the CO, the contract period of performance begins at the stated date in the contract.
-